Exactly about Open access : faqs

Listed here are the concerns academics most frequently inquire about available access, the REF available access policy, RPS and UCL Discovery.

You need, contact the Open Access Team if you can’t find the answer.

About available access

Start access means making research magazines freely available on the internet, without re payment limitations, sufficient reason for few restrictions on re-use.

There are two main kinds of open access. Green available access means making a form of your projects, frequently your final accepted manuscript, freely obtainable in an institutional repository such as for instance UCL Discovery or even a discipline-specific repository such as for instance European countries PubMed Central, susceptible to any publisher embargo duration on available access. Silver access that is open making the posted form of work available access in the publisher’s site, the moment it really is posted, often under an innovative Commons licence. Silver access that is open calls for a cost, referred to as an Article Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in registration journals or under a book publishing model that is traditional. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team can certainly make the manuscript available access in UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on available access).

Many research funders need grant-holders to help make their publications access that is open. See our funders web web web page to find out more. Contact the Open Access Team for particular advice.

REF available access policy

To qualify for distribution to another REF, log articles and meeting procedures accepted for publication after 1 April 2016 need been deposited in a available access repository. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It is preferable training to upload your paper to RPS just because it is accepted for book. Outputs perhaps not uploaded inside the necessary duration (see whenever can I upload to RPS?) may not be submitted to your REF. Considering that the policy encourages available access for several outputs, every paper ought to be uploaded.
  • The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
  • The Open Access Team can make your paper access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions to your REF policy:The journal’s embargo duration is simply too long / the log will not enable available access.

The REF policy relates to journal articles and meeting procedures. This can include papers presented at a seminar, or element of a meeting procedures, but will not consist of abstracts and posters. Letters and editorials often have initial research, plus some disciplines distribute them towards the REF. Generally speaking, the accepted manuscript variation of letters and editorials must certanly be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a seminar paper, the output can be changed by you kind. Near the top of the complete record in RPS, beside the production kind, you will observe a pencil icon that is small. Simply Simply Click upon it, and you will certainly be in a position to pick “seminar abstract” or “poster” alternatively.

UCL’s policy is outputs of most kinds should always be uploaded to RPS. The REF access that is open encourages writers to create outputs such as for example books and guide chapters openly available. Devices of Assessment can show their wider dedication to access that is open their REF Environment statements.

Documents must be deposited because right after acceptance as you can. Papers accepted for book from 1 April 2016 to 31 March 2018 is supposed to be qualified to receive submission into the REF when they had been deposited within an available access repository within 90 days of very very first online book. Papers accepted following this date must certanly be deposited in a available access repository within 3 months of acceptance. Nonetheless, an exclusion is applicable for outputs accepted after 1 April 2018 that have been deposited within 90 days of very first publication that is online perhaps maybe not within 3 months of acceptance.

In certain procedures, UCL’s Research Publications provider (RPS) discovers documents of papers in databases like Scopus and online of Science, centered on your RPS search settings, and provides them for your requirements to “claim”. A few that your particular documents are recorded in RPS over time to meet up the due date for you really to upload the ultimate accepted manuscript. You could do this either by claiming these documents in the period that is three-month or by producing documents manually (see our guide to recording a book in your RPS profile).

You ought to upload your final accepted manuscript. This can be instead known as the author that is”final”, “final manuscript” or “post-print”.

Complete details can be obtained on our which variation to upload page.

You’ll want to ask the author that is corresponding your co-authors when it comes to last accepted manuscript in order to upload it. Instead, the journal might manage to offer you a duplicate which you can use. The Open Access Team if you have not been able to obtain the final accepted manuscript, contact.

When asking non-UK writers when it comes to last accepted manuscript you need to use the following explanation:

British research funders need British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript customwriting, that will be type of this article that has been peer-reviewed but without publisher’s typesetting, may be made available access in UCL Discovery following the embargo duration on available access, in line with the publisher’s policy. Fulfilling this requirement features a significant effect on future money.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher typesetting and copy-editing.

Although the accepted manuscript contains all changes as a result of peer-review, it generally does not changes that are usually contain during copy-editing and typesetting. In the event that you would like to upload a variation which contains these modifications, you may either duplicate them to the accepted manuscript, or ask the publisher for the subsequent variation that may be made open access.

It really is every UCL author’s obligation to make certain that the last accepted manuscript is uploaded to RPS. Where a paper is co-authored by a number of UCL researchers, just one of them needs to upload the paper to RPS. The accepted manuscript must be uploaded to each institution’s repository if a paper involves authors at more than one UK institution.

If the paper had been uploaded to some other organization’s repository or a subject repository, although not to RPS, inside the needed duration (see whenever can I upload to RPS?), it might be feasible to show so it complies utilizing the REF policy. Contact the Open Access Team, providing the Address associated with paper into the other repository, to talk about this.

Even though it is each writer’s obligation to keep their magazines documents in RPS, writers can delegate usage of some other person by having an RPS account – an administrator or PA, as an example. Delegates can handle book documents and upload files to them, although the writer must definitely provide the ultimate accepted manuscript. To create up a delegate, in RPS get to Menu, then when you look at the My Account section go to Account Settings>Manage Delegates.

The place where a paper is co-authored by a number of researchers that are UCL just one of them has to upload the paper to RPS.

No. Documents be eligible for a an exclusion through the REF available access requirement, and they are qualified to receive distribution into the REF, where:

  • once the paper had been accepted, the writer to who the paper is attributed within the REF distribution ended up being used at A british HEI apart from UCL, and it’s also difficult to ascertain (from some other repository) it complies with all the policy.
  • if the paper ended up being submitted, the writer to whom the paper is attributed within the REF distribution had not been used at A british HEI.

If i will not be at UCL during the time of the REF that is next. Do we nevertheless have to upload?

Yes. It’s important that every documents that are categorized as the insurance policy are uploaded, in order that they meet the criteria for distribution – no matter where the writers are based at the time of the REF that is next.